Zoho Suite Authorized Zoho Partner

Zoho Expense

Automated expense reporting and management

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Zoho Expense automates the entire expense management lifecycle from receipt capture to reimbursement. Employees snap photos of receipts, the OCR engine extracts the data, and expense reports are generated automatically — eliminating paper receipts, manual data entry, and delayed reimbursements.

Corporate card reconciliation pulls in transactions from company credit cards and matches them to receipts automatically. Configurable approval workflows route reports through the right managers based on amount thresholds, departments, or expense categories. Policy enforcement catches out-of-policy expenses before they are submitted.

For finance teams, Zoho Expense provides real-time visibility into company spending with analytics that break down expenses by department, project, category, and employee. It integrates seamlessly with Zoho Books and popular ERP systems to close the books faster at month-end.

Key Features

Receipt scanning with OCR

Auto-categorisation

Corporate card reconciliation

Approval workflows

Policy enforcement

Mileage tracking

Per diem management

Accounting integration

Pricing

Standard

KES 390 /user/month

KES 3,900/yr billed annually

Receipt scanning
Expense reports
Approval workflows
Policy enforcement
Mileage tracking

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Recommended

Premium

KES 650 /user/month

KES 6,500/yr billed annually

Everything in Standard
Travel requests
Advance payments
Custom analytics
ERP integration

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Frequently Asked Questions

Getting started is simple. Contact our team for a personalized consultation where we will assess your requirements, recommend the best configuration, and handle the entire setup and onboarding process. Most deployments are completed within 1-2 business days.

All our solutions include comprehensive support. You get access to our dedicated support team via email, phone, and WhatsApp during business hours. We also provide proactive monitoring, regular health checks, and access to our knowledge base. Extended 24/7 support plans are available for mission-critical deployments.

Absolutely. Our experienced team handles migrations regularly and will manage the entire process including data migration, configuration transfer, user training, and parallel running to ensure zero downtime. We create a detailed migration plan tailored to your specific environment.

We offer flexible payment options including monthly and annual billing. Payment can be made via bank transfer, M-Pesa, credit card, or purchase order for established accounts. Annual subscriptions typically include a discount. Contact our sales team for a customized quote.